Businesses of all sizes have a need to be as productive as possible. To simplify the process of sharing information online, Microsoft created SharePoint as part of its Office 365 productivity suite. Businesses can use SharePoint to share files, collaborate with other people, manage online blogs, and more. Microsoft also offers an online platform called SharePoint Online that can be accessed from any device using a browser.
SharePoint is especially helpful because it integrates in an effective way with existing Office products, such as Word, Excel, and Outlook. In fact, there are a lot of reasons why businesses should utilize SharePoint. Here’s a look at how businesses can benefit from SharePoint’s functionality:
SharePoint Has Collaboration Features
The Internet’s ability to facilitate collaboration has transformed how people and businesses get work done in the modern age. With the help of SharePoint, you can create a website to store files and share them with other people in your work group. You can even share files publicly so that you can distribute them to thousands of people around the world.
It is possible to create a collaborative website using SharePoint. Once the website is created, it enables users to share content with a list of authorized users. This is a valuable feature because it enables employees to more efficiently work together. This collaboration functionality can improve business productivity.
SharePoint Offers Compatibility Across Different Devices
SharePoint has its own set of tools that help to ensure compatibility across different devices. You can use OneDrive as part of SharePoint to store files in the cloud, such as Office documents, images, and even videos. SharePoint is especially helpful when using an array of devices because it enables employees to synchronize files that are created offline.
This means that users don’t rely on an Internet connection when using SharePoint. To facilitate engaging collaboration, SharePoint even enables multiple users to modify a document simultaneously. It can also be set to automatically synchronize your work with Microsoft’s cloud servers upon connecting to the Internet.
Utilize SharePoint’s Visual Search Tool
SharePoint has an additional tool called Delve, which simplifies the process of finding the content you need when using Office 365. Delve can be used personally to find documents that have been worked on in the past. The nice thing about this tool is that you can search across multiple devices, which means that you can quickly recover documents. Additionally, you can use Delve to search for documents that coworkers or other associates have shared with you.
By learning to use SharePoint in an effective way, businesses can improve their ability to collaborate in the workplace. It is especially valuable when working with documents because it enables companies to better store, use, and work together on documents. For more information on how to best utilize SharePoint, contact Roan Solutions.
