Maintain smooth and secure business operations with our team of IT professionals at Roan Solutions.
Maintain smooth and secure business operations with our team of IT professionals at Roan Solutions.
From individual remote and local businesses to enterprises with locations across the country and around the world — organizations of every size and across diverse industries rely on technology for their operations. Conducting financial transactions and storing privileged customer information are just a few examples of the critical tasks you depend on your electronic office equipment for. Just as commerce has migrated to the digital space, so too have business regulations. As such, no compliance strategy is complete without a strong foundation of IT planning. In this article, we will explore a few key concepts to consider when determining how to keep your business IT compliant with HIPAA, Sarbanes-Oxley and all other applicable legislation.
From individual remote and local businesses to enterprises with locations across the country and around the world — organizations of every size and across diverse industries rely on technology for their operations. Conducting financial transactions and storing privileged customer information are just a few examples of the critical tasks you depend on your electronic office equipment for. Just as commerce has migrated to the digital space, so too have business regulations. As such, no compliance strategy is complete without a strong foundation of IT planning. In this article, we will explore a few key concepts to consider when determining how to keep your business IT compliant with HIPAA, Sarbanes-Oxley and all other applicable legislation.
Regular Maintenance
Make sure your devices are running the latest software. When computers, servers, tablets and other devices are up to date, they are less vulnerable to compliance issues. One reason for this is that cyber criminals often depend on software to be outdated so that they can exploit it. The newer your code is, the less time bad actors will have had to crack it. Additionally, machines with current operating systems and other executables can enhance your organization’s productivity and continuity.
Call (617) 958-6780 or email info@roansolutions.com to discuss it compliance for your business.
Accurate Records
Keep physical or digital copies of information that proves your business is operating in accordance with all applicable regulations. These receipts, logs, report, forms and other documents can serve as an invaluable resource if your business is audited, faced with legal action or is subjected to any other type of investigation. Backing up this information with multiple redundancies will ensure it is available when you need it — even following a cyber attack, system failure or other data compromising scenario.
Ongoing Monitoring
Installing reputable anti-virus software with an updated threat list can be an effective tool in preventing data breaches and other compliance violations. However, running automatic scans regularly should not be the entirety of your cyber security efforts. An experienced IT professional can monitor your computer activity, identify suspicious patterns and determine if they are malicious. This proactive approach often prevents costly damage before it can occur.
Employee Policy
Many electronic compliance issues can be easily prevented with proper employee education. Take the time to review and revise your existing policies or create new ones from scratch. Partnering with a specialized IT company for this task ensures that your new rules reflect compliance standards, and that staff members receive adequate training to implement them.
Crisis Planning
Even organizations with top level security and employee training systems in place can experience technology related complications that threaten their compliance status. To be truly prepared, you need an executable disaster recovery plan as part of your overall approach to risk management. Making sure all digital assets are backed up and that physical assets have working replacements is a good start. Creating template emails to inform effected employees, customers and clients can also save valuable time during a crisis.
Regular Maintenance
Make sure your devices are running the latest software. When computers, servers, tablets and other devices are up to date, they are less vulnerable to compliance issues. One reason for this is that cyber criminals often depend on software to be outdated so that they can exploit it. The newer your code is, the less time bad actors will have had to crack it. Additionally, machines with current operating systems and other executables can enhance your organization’s productivity and continuity.
Call (617) 958-6780 or email info@roansolutions.com to discuss it compliance for your business.
Accurate Records
Keep physical or digital copies of information that proves your business is operating in accordance with all applicable regulations. These receipts, logs, report, forms and other documents can serve as an invaluable resource if your business is audited, faced with legal action or is subjected to any other type of investigation. Backing up this information with multiple redundancies will ensure it is available when you need it — even following a cyber attack, system failure or other data compromising scenario.
Ongoing Monitoring
Installing reputable anti-virus software with an updated threat list can be an effective tool in preventing data breaches and other compliance violations. However, running automatic scans regularly should not be the entirety of your cyber security efforts. An experienced IT professional can monitor your computer activity, identify suspicious patterns and determine if they are malicious. This proactive approach often prevents costly damage before it can occur.
Employee Policy
Many electronic compliance issues can be easily prevented with proper employee education. Take the time to review and revise your existing policies or create new ones from scratch. Partnering with a specialized IT company for this task ensures that your new rules reflect compliance standards, and that staff members receive adequate training to implement them.
Crisis Planning
Even organizations with top level security and employee training systems in place can experience technology related complications that threaten their compliance status. To be truly prepared, you need an executable disaster recovery plan as part of your overall approach to risk management. Making sure all digital assets are backed up and that physical assets have working replacements is a good start. Creating template emails to inform effected employees, customers and clients can also save valuable time during a crisis.
