Data security is essential for businesses of all sizes. The workforce has become increasingly mobilized and although this is positive when it comes to workplace productivity, it brings with it considerable security risks.
Not only is the information on the computer especially vulnerable to cyber security issues such as hackers, but there is also the threat that the devices themselves may be physically stolen. Sure, there are software programs, such as antivirus or anti-malware programs, that can help protect against some of these threats, but this won’t solve all of the data security issues, such as theft.
That’s why data encryption is so important. Encryption provides a layer of security that prevents criminals from accessing data no matter if they hacked into the system or physically stole the device. Here’s more information:
Understand Why Encryption Is Important
Before businesses can fully embrace encryption as a practice, they need to understand why it needs to be done. Many businesses think that simply password protecting the device is enough. It also doesn’t matter how strong the password is and how often it is changed. Passwords will always be vulnerable. Many of them are also relatively easy to crack. If the data isn’t encrypted, after the password is cracked it is relatively easy to access the sensitive information. Encryption provides an extra level of security.
Develop a Data Encryption Policy
It’s up to company leadership and IT departments to establish policies related to data encryption for company devices. This includes company-owned laptops, devices, and workstations, as well as devices that employees bring from home, which is a practice that has become increasingly common. Some industries even regulate cyber security practices, such as encryption. For example, HIPAA calls for a certain type of encryption (128, 192, or 256 bit) to remain compliant. This should be taken into consideration when developing the companywide encryption policy.
Once the policy has been written, management should approve it. After that, all employees should become aware of the policy. Companies can take it to the next level, as well, by hosting training classes on encryption and what employees need to do in order to be compliant with the policies.
Don’t Forget about Access Control
Access control should also be a part of the encryption strategy. Only those who are authorized to access the data should be able to view it. Otherwise, the data itself will be completely vulnerable. If people can view the sensitive information whenever they want, it is more likely to be tampered with. The encryption strategy, therefore, should also include information about how the company will go about implementing access control. Successful access control tactics include file permissions, passwords, and two-factor authentication. When these tools are paired with encryption, it’s a winning strategy.
Do you need help establishing device encryption policies for your business? Contact Roan Solutions for more information.
